Tuition Policy

Enrollment and Tuition Payment Policy

  • To Enroll: Visit our online application and submit a $1,000 deposit to secure your spot.
  • Application Deadlines:
    • Deposits made by December 15: Application and waiver forms are due by December 31.
    • Deposits made after December 15 until May 1: Forms must be submitted within 2 weeks of the deposit.
    • Failure to meet deadlines may result in cancellation and loss of deposit and any additional payments.

If Xtatic cannot accept your application, all payments will be refunded.

 

Required Documentation

  • Participation in the program requires:
  • Signed COVID-19 Consent, Waiver, Code of Conduct, Medical Consent, and any other required documents.
  • Xtatic reserves the right to deny participation or cancel enrollment if documentation is not completed by the specified deadline.
  • Failure to submit forms on time may result in cancellation without refund.

    Tuition Payment Deadlines

    • Tuition is due within:
    • 1 week of enrollment if the program starts within 90 days and has been confirmed to run.
    • 30 days of enrollment if the program begins in more than 90 days.
    • Payment Plans: Available upon request. Please email payment@xtatic.online for more information.

      Late Fees and Penalties

      • $100 late fee per week for payments not received by the due date.
      • If tuition is overdue, Xtatic reserves the right to cancel enrollment and retain the deposit and payments made.

        Pre-Departure Documentation Deadlines

        • Enrolled by January 31: Pre-departure documents are due by March 1.
        • Late submission: A $100 late fee may be applied. Xtatic may cancel enrollment without refund if documents are not submitted on time.
        • Extensions: May be considered for programs starting more than 60 days from departure.

          Communication and Notifications

          • Email and Text Messages: We’ll use these channels to coordinate documents, provide notifications, and share safety alerts.
          • Consent: By enrolling, you consent to receive necessary program communications. You can opt out at any time but may miss important updates.

            Insurance Policy

            • Included: Secondary medical and evacuation insurance for international programs. All travels are fully covered through Allianz Travel Insurance (Premier Plan). Please see more details here.
            • Trip Cancellation Insurance Recommended: We strongly encourage purchasing travel insurance for added coverage beyond our policy.

             

            Payment Methods

            Accepted Payments: Visa, Discover, American Express and MasterCard via Stripe.

             

            Refund Policy Terms

            Refunds:
            • Refunds depend on the date of written cancellation notice.
            • Xtatic must be notified in writing if a student withdraws for any reason before the start date. Refunds follow the terms outlined in our official refund policy.

             

            Scholarships and Financial Aid

            • Need-Based Scholarships: A limited pool of scholarships is available through the Xtatic Scholarship Fund.
            • Application Requirements:
              • Financial Aid Form
              • Parents' income tax filings for the last two years